Hiring Office Administrator

 JOB SUMMARY

Seeking trustworthy, self-starting, experienced and enthusiastic team member for general office administration, including but not limited to invoicing, bookkeeping and documenting procedures. Must have stellar communication skills; both verbal and written. Meaningful experience with QuickBooks Online required. Schedule is flexible. Hours can range between 10–20 hours per week and will include 3-day weekends during the summer.

ABOUT OUR COMPANY

We are currently a 5-person company which designs and manufactures stainless steel equipment for the maple industry. (Large scale evaporators, bottlers, filtering units, etc) We just recently moved to a brand new facility in Hilbert, Wisconsin and we are growing very rapidly. In fact, we are already working on a new addition for the building. Our customers range from hobbyists to professionals in the maple industry. We are seeking a dedicated team member to handle office detail and add efficiencies.

RESPONSIBILITIES

Bookkeeping

  • Check receipts against credit card statements
  • Enter accurate information into QuickBooks
  • Figure sales tax each quarter
  • Alert owners to questionable charges
  • Maintain list of fixed assets
  • Provide reports to our CPA periodically throughout the year
  • Enter invoices/estimates
  • Send past due notices to customers
  • Provide a monthly report to owners

Documenting

  • Take notes/create task lists in meetings
  • Work with owners to update employee handbook
  • Work with owners to keep safety manuals up to date
  • Document all training sessions

Scheduling

  • Make sure yearly safety training and inspections are completed
  • During busy season, create task lists for production team when requested
  • Make sure all government-mandated reports are done on time
  • Set up meetings when applicable

Miscellaneous

  • Welcome customers
  • Keep a tidy work station
  • Suggest ways to improve efficiency or increase margins
  • Order supplies when applicable

COMPENSATION / BENEFITS

  • Salary is negotiable based on qualifications
  • Flexibility
  • Paid vacation and PTO
  • Fridays off in the summer

If you are interested and qualified for this position, please send your resume and cover letter to Angela Schumacher at angela@smokylakemaple.com. Phone: 920-226-0838